Finances, fundraising & grants

There are lots of resources to help you organise your finances, plan fundraisers and apply for grants.


P&C Treasurer's Handbook  - a detailed guide for P&C Treasurers including:

  • record keeping
  • operating bank accounts
  • internal controls and good practice
  • reporting to the P&C
  • the end of year audit
  • budgeting
  • grants
  • taxation (including the GST)
  • handling employees.

General Bookkeeping Spreadsheets (blank) or copy with worked examples. This is a comprehensive excel document containing 8 tabs with interlinked data and instructions, covering:

  • Income and expenses records
  • Bank reconciliations
  • Treasurer reports to P&C
  • Annual Financial Statements for end of year audit and the AGM

Other useful forms and pro-formas for treasurers:

Help with your annual audit - Finding an auditor, preparing for the audit, and alternatives to paying for a auditor!


Fundraising regulations
See our information sheet on licensing requirements for common fundraisers.
School-based P&C fundraisers involving food also come under the Education Directorate's Food and Drink Guidelines.

Keeping it Healthy
ee this comprehensive guide with great ideas.HealthyFundraising

Fundraising ideas and resources
The Fundraising Directory has great resources. You can sign up for free email tips or join a growing Facebook community for ideas and advice.
And check out this article from ParentACTion with general fundraising.

Fetes and Fairs
Here's an article to step you through promoting your big event.
See the Fetes and Festivals site. Their Fete in a Box has everything fete organisers could wish for.
This template for seeking sponsors is handy.
ACTsmart have free signage and bin lids so you can recycle at your events.

Sausage sizzles
The Fundraising Directory have a great Sausage Sizzle Guide.
Nutrition Australia and ACT Healthy have created Think Outside the Snag which looks at planning your sizzle, food safety and alternative foods to BBQ from chicken wraps to corn!SnagGuide
We have also found a healthier sausage so that your BBQ is not automatically a "red" food event (see also the Education Directorate's Food and Drink Guidelines).
See also this Food Safety Factsheet for schools.

Schools Plus has fundraising assistance for low-SES schools.


We have a list of grants for which P&Cs can apply as well as hints, tips and examples of successful grant applications.

Council is also a member of the Grants Hub, where you can search thousands of listed grants. Contact the office for login details so your P&C can use this service.