Note that associations, such as P&Cs, can currently host their meetings by videoconference or teleconference, even if this is not permitted under your constitution - thanks to a temporary amendment of the Associations Incorporation Act. The amendment, due to the pandemic, will remain in force until 12 months after the pandemic ends.
As an Incorporated Association, your P&C must hold an Annual General Meeting (AGM) every calendar year. Your P&C’s constitution will specify where and when the AGM should be held and also how much notice you are required to give members.
#23 The Annual General Meeting (AGM)
#24 AGM checklists
Help with your annual audit (must be completed at least 2 weeks before the AGM)
P&C Treasurer's Handbook Section 12. Presenting the financials at the AGM.
- Template agenda
- Template minutes
- President’s Report for AGM template (doc)
- Committee Report for AGM template (doc) - this forms part of the treasurer's financial report. There is more help here on preparing the annual financial statement and getting it audited.
- Nomination and Declaration form for nominees for P&C committee positions to sign (includes nomination, executive declaration and declaration of conflict of interest). For more on how to use this form and why it is necessary, see our Information Sheet on P&C Office Bearers.